🎯 Purpose of the article
Learn about the 3 possible statuses of an initiative (Open, Closed, Archived) and how they affect visibility and employee registrations.
⏲️ Statuses and Their Impact
Open
Open
The initiative is available for employee registration.
🧭 How does it work?
An initiative is set to “Open” by default when created—unless the end date has already passed.
👉 This status applies when:
The start date is in the future or ongoing
Spots are still available
💡 Good to know
The initiative must be published to appear in the employee catalogue.
Publishing is automatic unless your company has set specific rules.
Closed
Closed
The initiative is no longer open for registration, but remains visible to registered employees, coordinators and admins
🧭 How to close an initiative?
Go to My actions
Toggle the switch to take it offline.
👉 This status can also be triggered automatically when:
The initiative has ended
All spots are filled
💡 Good to know
If someone unregisters, the initiative will reopen automatically if spots become available.
Archived
Archived
This status hides the initiative from display, while keeping it in your records.
🧭 How to archive an initiative?
Go to My actions and click Archive next to the relevant initiative.
💡 Good to know
The Archive button only appears if the initiative is closed.
Archived initiatives are invisible to employees and hidden from admins unless the “Archived” filter is enabled in the search bar.
Draft
Draft
Before completing the mission creation form, you can save your progress as a draft and return to it later. The mission will then be in draft form and will not be visible to volunteers.
⚠️ It's important to not confuse a mission's status and its visibility option. It's possible for a published and open mission to not be visible for employees, because it's "hidden".
To explore this distinction in detail, refer to this Help Center article.
❓ FAQ
Can I permanently delete an initiative ?
Can I permanently delete an initiative ?
No, initiatives can’t be permanently deleted.
👉 To hide an initiative while keeping its data, apply the Archived status. You can retrieve it anytime using the search filters.