🎯 Purpose of the Article
This article explains how to add or edit dates and time slots for an initiative, adjust capacity, manage roles, or close registrations.
✅ Prerequisites
Access to the company space
Permissions to edit the relevant initiative
🧭 Steps to Manage Your Initiative
1. Add one or more dated time slots
Go to My actions
Click ✏️ Edit next to the initiative
Under the Planning section, click Add a date
Fill in:
Date and time
Maximum number of volunteers
Recurrence (if any)
Click Save
👉 The initiative will automatically close once the maximum number of volunteers is reached — but this number can still be edited later.
2. Set a time period without fixed time slots
Still under Planning:
Click on the Initiative period field
Select the start and end dates
Fill in:
Estimated hours per volunteer
Total number of volunteers
Overall initiative duration
Details on meeting frequency or duration
Click Save
3. Manage roles
Coordinator:
Can be from the company or the nonprofit
Receives registering notifications
Point of contact:
Present on-site during the initiative
Contact info is shared with volunteers
Does not receive notifications
👉 You can add a secondary coordinator if the main one is from the company
⚠️ The secondary coordinator must be from the nonprofit side.
4. Adjust volunteer capacity
If the initiative is dedicated to your company, you can freely increase or decrease the number of volunteer slots.
5. Close registrations in advance
For initiatives with slots:
Go to My actions, then click ✏️ Edit
Under Planning, set a registration deadline:
24h, 48h, 72h, 7 days, 14 days, 1 month, or no limitClick Save
⚠️ Extending the deadline may close the initiative automatically. Shortening it may reopen it.
6. Understand initiative statuses
Open: The initiative is visible to all employees in your company (unless unpublished manually)
Closed: The initiative no longer appears, except for admins or those already registered
⚠️ Closing an initiative does not cancel existing registrations — it only affects visibility.
FAQ
Editing an initiative once volunteers are already registered: limits and solutions
Editing an initiative once volunteers are already registered: limits and solutions
It is not possible to modify certain key elements of an initiative once at least one volunteer has been registered — even if their registration was later cancelled.
The following fields can no longer be changed: initiative type, partner, date and duration. To apply any change, the recommended process is:
• close the existing initiative,
• unregister the volunteers,
• duplicate the initiative,
• then re-register the volunteers on the new version.
If needed, the Komeet team can assist you throughout this process.