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This article explains the different types of emails a manager may receive during the employee sign-up process for an initiative. It is intended for platform administrators and program coordinators who want to configure or understand these notifications.

Manager approval must be enabled in the workflow settings<br>Initiatives may include or exclude dates, and require time tracking

📩 Summary tables of emails sent to managers

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ℹ️ Manager information (approval not required)

Understand the different types of emails managers may receive when an employee signs up for an initiative.

Emails sent to managers

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Field	Details
Recipient	Manager
Trigger	Registration is validated by the initiative coordinator, or the coordinator clicks "I commit" (for auto-approved initiatives)
Registration status	Pending manager approval
Workflow type	Simplified / Detailed / Hybrid
Manager approval	Enabled
Initiative type	With or without dates
Time tracking	Yes
Email content	- Confirm participation button - Reject participation button 👉 No account or login required; a simple click records the action
Workflow note	In detailed workflow, one email per added date. In simplified workflow, only one email per registration.

Field	Details
Recipient	Manager
Trigger	The employee or an admin clicks "Remind the manager"
Registration status	Still pending manager approval
Workflow type	Simplified / Detailed / Hybrid
Manager approval	Enabled
Initiative type	With or without dates
Time tracking	Yes
Email content	- Confirm participation button - Reject participation button

Field	Details
Recipient	Manager
Trigger	Registration is validated by the coordinator or the coordinator clicks "I commit"
Registration status	Pending manager approval
Workflow type	Simplified / Detailed / Hybrid
Manager approval	Disabled
Initiative type	With or without dates
Time tracking	Yes
Email content	- Informational only, no action buttons

Field	Details
Recipient	Manager
Trigger	The initiative is canceled by the participant or the coordinator
Registration status	Canceled / Rejected
Workflow type	Simplified / Detailed / Hybrid
Manager approval	Enabled or disabled
Initiative type	With or without dates
Time tracking	Yes
Email content	- Informational only, no action buttons

Emails sent to managers

🎯 Purpose of this article

✅ Prerequisites

📩 Summary tables of emails sent to managers

📥 Manager approval request

🔁 Manager reminder

ℹ️ Manager information (approval not required)

❌ Initiative cancellation